Klara AdamsR&D Analyst

Klara has an MSc in Sustainable Energy Futures from Imperial College alongside a background in Mechanical Engineering. She believes R&D plays an integral role in facilitating the UK energy transition.

SMEs carrying out R&D can usually claim up to 65% of the costs paid to a subcontractor for qualifying R&D activities.

Subcontracted R&D is when you engage a third party to carry out R&D activity on your behalf. To be eligible, the subcontractor need not be UK-resident, and there is currently no requirement for the subcontracted R&D work to be carried out in the UK (though both of these rules may change in HMRC’s forthcoming legislation changes).

Different rules apply to companies who are accessing the R&D incentives through the RDEC scheme.

Eligibility and the subcontractor relationship

An R&D claim comprises costs pertaining to eligible activities, that is: those which seek to overcome an element of ‘scientific or technological uncertainty’. It is important that you consider where the cost-incurring onus is situated within the work to resolve this uncertainty. The costs you claim should only pertain to qualifying R&D activities; with subcontracted R&D the subcontractor is being paid for the outcome of the R&D so any failures or overruns should be demonstrably incurred by the contracting company, rather than the subcontractor. You should be confident in your ability to evidence this when making a claim.

What to consider when claiming subcontractor costs

As well as the associated financial risk, you might also want to consider:

  • A project’s deliverables
  • The subcontractor’s level of autonomy; and
  • Who owns the associated Intellectual property (IP)

If these factors have been carefully considered so as to conclude that the SME is indeed subcontracting its R&D, the associated costs are likely to be eligible for inclusion in an R&D tax-credit claim at 65%.